> How many tables and chairs do you have available?

The Jingi Wahla Rooms has 12 x 6ft/1.83m round tables, 20 x 6ft/1.83m Trestle tables, 150 x banquet chairs and 50 x plastic chairs available for use.

> Is there any other equipment available on request?

Yes. You may also request the use of a whiteboard, lectern and portable stage.

> Are there tea/coffee facilities?

The Jingi Wahla Rooms at Ballina Surf Club has a sink and bench located next to Function Room 1. An urn is available which can be used, however you need to provide all of your own cups, teaspoons, tea, coffee, milk etc.

The Ballina Surf Life Saving Club has a kiosk attached to it which offers tea/coffee etc and there is also an onsite Café which can also offer food and beverage options. Alternatively, external caterers can be hired. A fact sheet of local caterers is available.

> Do you have a projector/screen/PA/Sound System?

The function rooms are equipped with a state of the art audio visual system to enable a wide range of entertainment opportunities for your event. This system includes up to three large flat screen televisions with HDMI, AV and USB input, surround sound PA integration and wireless microphones. Instructions are located next to the control panels and a copy is available from the office if you require one.

> Can I use a smoke machine?

No, as the functions rooms are fitted with smoke alarms. 

> Can I hang decorations in the function rooms?

Yes. Please refrain from using any sticky tape or permanent fixtures. Blu-tac is permitted. If you are planning on hanging decorations using a ladder, you must identify this in your risk assessment.

> Is there car parking available at the centre?

Car parking is conveniently located directly opposite the Ballina Surf Club. Additional parking is also available at Lighthouse Beach lookout and along Lighthouse Parade.

> Do I have to set the room up myself?

Yes. Each of our spaces operates on a self service model. We supply the tables and chairs and it is the responsibility of the hirer to set up and pack down. It is important to include within your booking adequate time, before and after your event, to allow for set-up and pack down and to leave the venue in a clean and presentable condition. Please ensure that tables are cleaned after use. Weekend function hirers can elect to have Council’s contracted cleaners pack up and clean for an additional $350.00 fee.

> Are there any restrictions on alcohol consumption?

Responsible drinking of alcohol is permitted within this facility. If you plan to sell alcohol as part of your event or booking, you will be required to obtain a liquor licence from the licensing authority for the duration of your event.

> Are we allowed to have our wedding ceremony downstairs?

For approval you will need to contact Ballina Shire Council Customer Service on 6686 4444.

> What type of power access is there?

The Function rooms have a number of 240 volt power outlets located around the rooms. Please note 3-phase power outlets are not available. The centre provides power boards; and it is the hirer’s responsibility to ensure their electrical requirements are both safe and suitable to the power options available.

> Will the Community Spaces Team help promote my event/ sporting group etc?

We will help promote regular bookings through our “What’s On” newsletter which is distributed every two months via email and via our notice boards in each of our centres.

> Am I required to have security at my function?

For all private functions that finish after 10 pm, and are larger in number than fifty guests, you are required to have security on site from 10 pm until the conclusion of your event and the departure of your last guest. Note that all events must be concluded by midnight with allowance of cleaning until 1 am.

> Do you offer catering for events?

No. There is an onsite Café which is available for catering for your event. There are also numerous local cafes/caterers in the area that would be happy to cater for your event. A list is available from the Community Spaces Team. Whilst this information is provided for convenience, Ballina Shire Council is not supporting these businesses to the exclusion of others.

> Can our caterers operate a kitchen van downstairs?

Each event will be assessed on a case by case basis. Please contact centre staff to discuss your requirements.

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